Companies can share documents in the virtual dataroom safely and efficiently. This is particularly important for businesses involved in financial transactions like mergers and acquisitions in which sensitive documents are required to be reviewed by sell-side or potential investors. These documents are typically highly confidential and shouldn’t be shared via email, or any other file sharing tool without risking a data leak.
The ability to create custom-made watermarks, and also to restrict access to specific domains, ensures that confidential information is not divulged. It also allows users to monitor document activity, as well as determine who has viewed what documents and when they viewed them. In addition, a virtual information room provides 24/7 support through multiple channels (phone or email, live chat) and makes it simple for users to inquire about issues and receive prompt answers from an expert.
It is also worth noting that the security features of a VDR go beyond the standard requirements by allowing data to be encrypted both in storage and transit, and adding dynamic watermarks to all printed and viewed documents. This means that, even if the printed or downloaded versions of a virtual data rooms for business strategic investment planning particular document are released to the public, information thieves won’t be able to access the sensitive data of your company.
If you’re thinking about implementing a virtual data room in your business, check out the site of the provider to find detailed comparisons of their capabilities and security measures. A reputable virtual data space provider will also provide a free trial period so that you can test the system before investing in it.